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To All Exhibitors

Thank you for your interest in taking part of the 2017 Edmonton International BeerFest. BeerFest is a celebration for the appreciation of informed beer drinking. This year’s event will take place at the Shaw Conference Centre in Edmonton, Alberta on March 24th and 25th 2017. Edmonton’s International BeerFest is a showcase of brewing history hosted by brewmasters and beer connoisseurs from around the world. The festival will include a wide variety of beer while showcasing a terrific lineup of entertainers. This is a great opportunity to meet new people and show appreciation for some of the finest beers and entertainers around.

We welcome vendors who sell beer, wine, spirits, food, and merchandise or services.

 

Show Hours
Friday, March 24: 4:00 pm – 10:00 pm
Saturday, March 25: 3:00 pm – 10:00 pmVendor Booth Information

  • Food and beverage items must be sold in sample size only.
  • Booth fees cover both days of the festival.
  • No space will be held without completed contract, deposit
    or full payment, and insurance. Full payment is required by
    February 26, 2016. A late charge of $100 will be applied for
    any late fees or late insurance. No vendor will be allowed
    on site until full payment and insurance is received.
  • Items included with your booth fee are outlined on page 1.
  • On-site electricity can be booked through ShowTech. Order forms will be sent to you after you are
    confirmed into the show.
  • Any show display requirements can be rented from Superior Show Service, the official supplier to BeerFest. Order forms will be sent after you are confirmed in the show.

Set Up
Set up begins at 9:00 am on Friday, March 24. All booths must be set up and ready for show opening at 4:00 pm sharp.

  • Booth must be clean, professional, and in good structural condition
  • Booths must be skirted to the ground.
  • Signage must be professional.
  • All vendors’ product must be contained within their purchased space.

Insurance
Vendors must submit a certificate of insurance, showing Liability insurance with a minimum coverage of $1,000,000.

Loud City Sound Inc. must be named as an additional
insured. Address: #239, 10072 Jasper Avenue, Edmonton,
Alberta, T5J 1V8.

Show Regulations
All booths must be taken down and removed Saturday night at
the completion of the event.

  1. Alcohol is sold in sample sizes of no more than:
    • Beer – 4 ounces
    • Wine – 2 ounces
    • Spirits – .5 ounces
  2. Food is sold in sample sizes only.
  3. Absolutely no over-serving of alcohol will be tolerated.
  4. Free sampling of alcohol is not permitted.
  5. Serving prior to and/or after festival hours of operation will not be permitted.
  6. All Alberta Health Services Regulations must be adhered to.
  7. With the exception of vendor beer and wine bottles, which must be served in plastic sampling cups by the vendor, no glassware is permitted anywhere on site. Festival Organizers will provide the official festival beer sampling cups.
  8. Vendors may not share vendor space without the consent of the organizers.
  9. Vendors are not permitted to sample alcoholic beverages while working.
  10. Only approved food vendors may provide or serve food.
  11. A minimum of one staff member must be present in each booth at all times.
  12. All vendors must maintain their booths in a respectable order.
  13. Vendor booths must be fully operational for the full hours the show is open.
  14. Vendors must adhere to the posted load in and set up times.
  15. Exhibitors requiring additional time need the consent of the BeerFest Organizers.

Takedown and Moveout
All booths must be taken down and removed Saturday night at
the completion of the event.

 

 

In order to register for a booth at the event there are two options:

  1. If you are ready to make payment via credit card now then click the link below to complete our application form online
  2. If you would prefer to submit payment via cheque, you can download the document and submit it via scanning and emailing

 

Complete the Form Online Now

Download the Form to Submit Later

Please make cheques payable to Loud City

Mail cheques and hard copy to:

ATTN: Reed Clarke
Loud City
Unit 239
10072 Jasper Ave.
Edmonton, Alberta
T5J 1V8